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sample program


The Hazard Communication Standard requires you to develop a written hazard communication program, as discussed in Implementation. The following is a sample program you may use as a guide in developing your program. (A Microsoft Word version of this program is included at the end of this section).

Our Hazard Communication Program

General Company Policy

The purpose of this notice is to inform you that our company is complying with the OSHA Hazard Communication Standard, Title 29 Code of Federal Regulations 1910.1200, by compiling a hazardous chemical list, by using SDSs, by ensuring that containers are labeled, and by providing you with training.

This program applies to all work operations in our company where you may be exposed to hazardous substances under normal working conditions or during an emergency situation.

The safety manager, Roberta Jones, is the program coordinator, acting as the representative of the plant manager, who have overall responsibility for the program. Ms. Roberta Jones will review and update the program, as necessary. Copies of the written program may be obtained from Ms. Jones in Room SD-10.

Under this program, you will be informed of the contents of the Hazard Communication Standard, the hazardous properties of chemicals with which you work, safe handling procedures, and measures to take to protect yourselves from these chemicals. You will also be informed of the hazards associated with non-routine tasks, such as the cleaning of reactor vessels, and the hazards associated with chemicals in unlabeled pipes.

List of Hazardous Chemicals

The safety manager will make a list of all hazardous chemicals and related work practices used in this facility, and will update the list as necessary. Our list of chemicals identifies all of the chemicals used in our ten work process areas. A separate list is available for each work area and is posted there. Each list also identifies the corresponding SDS for each chemical. A master list of these chemicals will be maintained by, and is available from, Ms. Jones in room SD-10.

Safety Data Sheets (SDSs)

SDSs provide you with specific information on the chemicals you use. The safety manager, Ms. Jones, will maintain a binder in her office with an SDS on every substance on the list of hazardous chemicals. The SDS will contain the section numbers and headings, and associated information under each heading, in the order specified by the OSHA Hazard Communication Standard per the Global Harmonized System. The plant manager, Jeff O'Brien, will ensure that each work site maintains an SDS for hazardous materials in that area. SDSs will be made readily available to you at your workstations during your shifts.

The safety manager, Ms. Jones, is responsible for acquiring and updating SDSs. She will contact the chemical manufacturer or vendor if additional research is necessary or if an SDS has not been supplied with an initial shipment. All new procurements for the company must be cleared by the safety manager. A master list of SDSs is available from Ms. Jones in Room SD-10.

Labels and Other Forms of Warning

The safety manager will ensure that all hazardous chemicals in the plant are properly labeled and updated, as necessary. Labels should include the product identifier; signal word; hazard statement(s); pictograms; precautionary statement(s): and the name, address and telephone number of the chemical manufacturer, importer, or other responsible party. Ms. Jones will refer to the corresponding SDS to assist you in verifying label information. Containers that are shipped from the plant will be checked by the supervisor of shipping and receiving to make sure all containers are properly labeled.

If there are a number of stationary containers within a work area that have similar contents and hazards, signs will be posted on them to convey the hazard information. On our stationary process equipment, regular process sheets, batch tickets, blend tickets, and similar written materials will be substituted for container labels when they contain the same information as labels. These written materials will be made readily available to you during your work shift.

If your transfer chemicals from a labeled container to a portable container that is intended only for your immediate use, no labels are required on the portable container.

Non-Routine Tasks

When you are required to perform hazardous non-routine tasks (e.g., cleaning tanks, entering confined spaces, etc.), a special training session will be conducted to inform you regarding the hazardous chemicals to which you might be exposed and the proper precautions to take to reduce or avoid exposure.


Everyone who works with or is potentially exposed to hazardous chemicals will receive initial training on the Hazard Communication Standard and the safe use of those hazardous chemicals by the safety manager. A program that uses both audiovisual materials and classroom type training has been prepared for this purpose. Whenever a new hazard is introduced, additional training will be provided. Regular safety meetings will also be used to review the information presented in the initial training. Foremen and other supervisors will be extensively trained regarding hazards and appropriate protective measures so they will be available to answer questions from employees and provide daily monitoring of safe work practices.

The training will emphasize these items:

  • Summary of the standard and this written program.

  • Chemical and physical properties of hazardous materials (e.g., flash point, reactivity) and methods that can be used to detect the presence or release of chemicals (including chemicals in unlabeled pipes).

  • Physical hazards of chemicals (e.g., potential for fire, explosion, etc.).

  • Health hazards, including signs and symptoms of exposure, associated with exposure to chemicals and any medical condition known to be aggravated by exposure to the chemical.

  • Procedures to protect against hazards (e.g., personal protective equipment required, proper use, and maintenance; work practices or methods to assure proper use and handling of chemicals; and procedures for emergency response).

  • Work procedures to follow to assure protection when cleaning hazardous chemical spills and leaks.

  • Where SDSs are located, how to read and interpret the information on both labels and SDSs and how employees may obtain additional hazard information.

The safety manager or designee will review our employee training program and advise the plant manager on training and retraining needs. Retraining is required when the hazard changes or when a new hazard is introduced into the workplace, but it will be company policy to provide training regularly in safety meetings to ensure the effectiveness of the program. As part of the assessment of the training program, the safety and health manager will obtain input from employees regarding the training they have received, and their suggestions for improving it.

Contractor Employers

The safety manager, Roberta Jones, upon notification by the responsible supervisor, will advise outside contractors in person of any chemical hazards that may be encountered in the normal course of their work on the premises, the labeling system in use, the protective measures to be taken, and the safe handling procedures to be used. In addition, Ms. Jones will notify these individuals of the location and availability of SDSs. Each contractor bringing chemicals on-site must provide us with the appropriate hazard information on these substances, including the labels used and the precautionary measures to be taken in working with these chemicals.

Additional Information

All employees, or their designated representatives, can obtain further information on this written program, the hazard communication standard, applicable SDSs, and chemical information lists at the safety office, Room SD-10.

Sample HazCom Program (DOC)